Detention Call Lists

The use of the Detention Call List can be confusing. But it's worth the effort to master this. It is part of a comprehensive set of Detention reports.

How the mechanism works

1. This is how you first see the "report" when you click the Detention Call List tab.

PURPOSE: To identify and select those students you wish to call to detention. This means you will find a way to go and get the students who should be in detention. You might send out office aides to deliver Call Slips during the last period; or you might work with a team of faculty and administrators to round up the students and take them to detention in the last 5 minutes of the last period.

But whichever method you use, you need a LIST of the students. That list will then go to the detention supervisor who can use it to check the students into detention.

2. The Date Range refers to the days on which students incurred detentions. Depending on the numbers of students you want to scoop up you will adjust the date range.
3. Infraction. This filter allows you to narrow down the infractions of the students you need to gather. So you might, for example, have a detention specially for Dress Code offenses.
4 and 5. These two controls work together and should be intuitive. It is designed to give you the option to focus on the students who may be the worst offenders: I.e.: You want all the students who have run up 5 or more detentions. So you would set the control to read Greater than or Equal to 5. Note that there is an option for Less than or Equal to.
6. Click SUBMIT when the filters are set.

Let's get a test set of students.

A test selection

We do not have sufficient open detentions in our test database to make this look impressive! Let me explain what we have here.

  1. Based on the parameters we set at the top of the page, we hit SUBMIT and got the following results. Only 5 students!
  2. Search box. This is so valuable when the list is very long.
  3. Last Per Teacher. This column tells you where to go and find the student - provided you have uploaded the data in the first place. (See Upload Students). Let's examine the possibilities:

** Student "a a" is in Classroom #1. Student Jessica Roy is in the Biology lab.
** The next two students are in classrooms identified by teacher name. That suits some schools fine. But larger schools prefer room numbers.
You can choose what data you upload into this field - whether room numbers or teacher names. (See System Values Part 2 and Upload Students)
** The last student has NO data in the Last Period column. So you don't know where he is. If you never uploaded Last Period data with your student names, this report will be a
of limited value. You NEED to know where the students are if you are going to get them, or send them Call Slips.
4. This column tells you how many detentions are due.

5. Click button Generate Detention Call List
Using this list you can get the students and lead them to detention. You can also give this list to the detention supervisor so he knows who to expect, and he can use the list for checking kids in using the Scan page.
6. Click button Print Call Slips
This will send the list of students to your 8 1/2 x 11 printer, and print the data "2-up". See sample below.
The papers need to be sliced up on a paper cutter. Then you have the Call Slips ready to send out by office aides to the students.
As you can imagine, non-compliant students will simply go home!! Now your school will want to plan what to do about that. The No Shows Report will help you with this.

The Detention Call List - printed

Remember, these are the students you are calling, by name, to serve detention.

Here is an example of the Detention Call List based on the test data we have seen above. (It needs to be corrected.)

Detention Call Slips - printed

The Call Slips get printed, two to a page, and need to be cut with a paper cutter.
The information is pulled in from various sources.

  1. This will display TEACHER or ROOM depending on the System Value "Last Period Location", under Settings.
  2. This will display either the Teacher Name or Room Number provided the data was uploaded with the Student data.
  3. Go to Interventions, in the Settings section. Click the Edit button against all the DETENTION interventions and enter text in the Call Slip Memo field. This text will also be printed on the bottom of the Tardy passes.
  4. Principal name is a System Value under Settings. Add their name.
  5. School Name is a System Value under Settings.
  6. Date is automatically supplied
  7. Student ID is provided by the system
  8. Barcode is generated by the system. This can be used to scan the student into detention.
  9. This is a manual entry field. The Detentions Supervisor should collect the Call slips from the students and write the approximate time they came into detention. Plus any other notes. You will need to decide what to do with the Call Slips when detention is complete. There is no need to keep them for any length of time because the student attendance at detention is now in the database.
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