Outcomes explained

Learn how to manage the Outcomes of student infractions.

INITIALLY - THIS IS NOT AN EASY PAGE TO MASTER. But once you understand it, you will be the school expert! The page is ESSENTIAL to keeping all your student infractions under control.

THIS PAGE IS INTENDED FOR USE BY ADMINISTRATORS AND COUNSELORS. These are the people with responsibility for changing Outcomes. Nobody else should be allowed to use this page as a matter of policy.

You should use this page to select indvidual students when counseling them and discussing their behavior.

REALLY IMPORTANT
If you let OUTCOMES get out of hand your Discipline system will provide you little value.

WHEN A STUDENT ID CARD IS SCANNED

WHAT HAPPENS IN THE DATABASE

Every time a student is scanned a new transaction (record) is created to hold all the details about the particular incident. The transaction contains:

  • A unique transaction key

  • Student information: Name, Student ID, etc.

  • Infraction information: What the student did, which period and on what date; and sometimes a brief note.

  • Consequence: This is calculated from the Interventions table.

  • Detention flag: If set to YES then this records when the student attended detention.

  • Hall Pass flag: If set to YES then this records when a Hall Pass was issued.

  • Call Slip Date: The last date when this student was called to serve detention for this particular infraction.

  • Audit fields: Fields which record who created or changed the record, and when. These is essential for system integrity.

  • Outcome: This crucial field tells us the stage reached by the student for this particular infraction. After an initial Warning, it always starts as OPEN, meaning a consequence has been assigned, but no action yet taken.

The details on this records get updated as the student is called to detention and serves it; or is followed up by an administrator.

INFRACTIONS - OUTCOME PATHWAYS

OUTCOMES EXPLAINED - see diagram above

  1. WARNING. The first incident (or two) is always a warning, signified in the OUTCOME field with an asterisk (*).

  2. OPEN. This means an infraction has been logged but no consequence has been served. The overall objective of the system is to reduce the number of OPEN infractions to ZERO. In other words, all student infractions have been duly processed through the system to a satisfactory OUTCOME.

  3. INCOMPLETE. Student did not complete detention. Will need to serve again. Not shown above.

  4. SERVED. Student served the prescribed detention for this infraction. No further action ever needs to be taken with this record. The value is set when the student completes his detention.

  5. WAIVED. This indicates some kind of decision taken by an administrator to overlook/forgive/waive the consequence for whatever reason. Example: a student racks up 6 detentions for being tardy. Parents are called in. You discover there was a transport issue which the student could not control. Parent promised to make more effort to get to school on time. So you WAIVE the detention consequences. These infractions are now effectively closed.

  6. REFERRED. This denotes that the severity of the student infraction has reached a point where you took them out of the system and issued a referral. From this point Discipline 4 Schools no longer tracks the consequence of the infraction.

  7. SUSPENDED. Basically the same as REFERRED, but more serious. It denotes that the severity of the student infraction has reached a point where you suspended them from school. From this point Discipline 4 Schools no longer tracks the consequence of the infraction.

  8. CLOSED. You cannot set this outcome manually. Outcomes get set to CLOSED at your discretion at the end of each quarter or semester. It’s a way to clear down the tracking of student infractions and allow the student to start over. There is a special page in the system to trigger these CLOSURES.

The Outcomes page

This is the most powerful management tool in the entire system. The administrator's (or counsellor's) desktop computer will probably need this screen open the whole time, though not necessarily the foremost page. It will be open, easy to call up in a few seconds. Every time you need to see a student in your office, it's smart to have this page open.

Overview of the section

  1. Outcomes is the first of a set of four tabbed pages. It will get used the most. Following, you will find a step for each of the tabbed pages.
  2. Admin Visits lists for you all the students you need to see. They have either got a consequence of having to see an administrator; or at some point you have assigned these students a detention.
  3. Detentions. The purpose of this page is to give an administrator a fast view of all detentions served by any one student. It is a suitable companion page to the Outcomes tab. It also displays the same stats as on the Outcomes page.
  4. Mass Infraction Updates. Purpose: to be able to change outcomes en masse, at various times of the year - like at the end of a quarter or a semester. The effect is to CLOSE out all OUTCOMES, so that students may start the next semester with a clean sheet.
  5. Student Name. Although this page will show you vast amounts of data, it's intended that you select just one student in order to see his or her full "rap sheet" - list of infractions.
  6. Manage Outcomes. This is where you change student outcomes, but you will see no data in this box until you select a specific student.

Selecting a student

  1. Notice that one student has been selected.

Either type the Student ID into Student Name box, OR start typing the Last name. A list of students names matching your typing will appear. Select the one you want.
The page display will now contract to show details just for your chosen student, as shown here.

Look at the details for this student. She has been scanned on four different occasions. (Period and Scan Type columns)
Look at the Consequences.
The Type column is a system-provided categorization of all consequences so that regardless of what you enter as a consequence, each one falls into a specific group. Here we have a total of 3 WARNINGs and 1 DETENTION.

Look at the Outcome. It shows OPEN. This means the detention has not yet been served. If the Date is very recent there may have been no time for Erin the serve her detention. So you might ignore this for now.

Suppose Erin is sitting there in your office. She is in tears. She has a very plausible reason for not serving detention. You could either tell her to go serve detention; Or you may overrule the detention and WAIVE the consequence.

Here we look at the Manage Outcomes box

The Manage Outcomes box

  1. Firstly this will display the summary metics for the detentions of the selected student.
  2. Secondly you may click the Outcomes drop down box to change the OPEN to another outcome. Perhaps, with Erin, we want to waive the incident and send her away with an encouraging word.
  3. When you have changed the outcome, remember to click GO to make it effective.

Suppose the students has five detentions, all OPEN. You can select the infractions you wish to update by checking the boxes on the left of each row, choosing another outcome, and clicking GO.

You will not normally set a detention to SERVED unless the detention supervisor failed to check this student into detention.

Using the filters

You may use this page several ways, one of which is to omit the selection of specific students, but pulling up ranges of date using the filters.

  1. Here the student name is blank
  2. The Scan Type selection is DETENTION
  3. The Outcome is set to OPEN. It could be any other value you need to search.

This would bring up a list of students with open detentions. You can experiment with the permutations.

4. By default this page only show 10 records. You may change this number to 50, 100, 200, etc, to make more rows visible at one time. Of course, you will need to scroll down.

5. The Scan Type field is always a hyperlink. Click this to pop up the full details of all the data on the selected record. You can see exactly who did what, and when. And if you have a long list with many students you can choose one name to go in the Student name box by opening this popup and clicking SELECT STUDENT.
6. Lastly, you have the option to add a note to your actions by clicking the Note button. This is invaluable to provides reasons, or descriptions.

Providing printed proof

It is not uncommon for students, or parents, to challenge the number of tardies, or detentions, etc. that the school has on record. The simple answer is to print the full student infractions record and hand it over.

Look for the printer button, right, over the Manage Outcomes box. The printer output should go to a 8.5 x 11 inch printer.

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