User Accounts

Learn how to add add users to the system and assign them the correct settings for their permission level.

Display All Users

Locate this page under the Settings menu icon. It's the second submenu item from the left - User Accounts

The page shows the most relevant features at a glance:

  1. User ID. Required for log in. Omit spaces, please.
  2. Name of the user.
  3. Permission level. Access to the various features of this application depend on the Permission level.
  4. Scan Option. Many users will only ever perform a single scanning function. The system remembers this to make it easy to resume where they left off at the next login. The option can easily be changed on the dashboard.
  5. Last Login. This is all part of security. You, as administrator, need to know when people were logged in to the system.
  6. The Edit button opens a panel for you to edit user details.
  7. Deactivate. Make sure to keep a tight control on who has access to the system. If their job description changes, or they leave, place a check mark against the name on the left and then Deactivate them. You can reverse this procedure by use of the button above (not illustrated) View Inactive Users.
  8. + User. Click this tab to add a new user account. Coming up next...

Add/Edit user accounts

The Edit panel for changing user account details is identical to this Add page.
Most of the field entries are so obvious they require no comment.

  1. Suggested Staff Members - If a staff member has access to another application they will be listed under Suggested Staff Members. Select them from the list and fill in the rest of the information.
  2. User ID. Keep this meaningful. Avoid spaces. User IDs must be unique. They system will warn you if you break this rule. Sometimes you will find the "duplicate" User ID is on the Inactive page. Reason: although the user may have moved elsewhere, their ID is still attached to data in the database.
  3. Default Scan Type. Unless he user is an administrator they will likely only be working with one type of scanning. Set the default here. Click the up/down arrows to see your choices.
  4. User Type. This really functions a permission level. Admins can do everything. User type is one level down from Admin and for practical purposes is little different. Below that, the Teacher type allows this user to scan student IDs and assign detentions from their own classroom. A word of warning. Widespread use of this functionality could get very unwieldy. The school would need to come at this carefully, giving due consideration to the practical implications. Lastly, the Student type is for trusted students whose ONLY job is to assist staff by scanning tardies. They have no access to the rest of the application.
  5. Thermal Printer. With the exception of scanning students into detention, each scan entry can generate a ticket with details of the infraction. Only set this to Yes if the user has a thermal printer attached to their workstation. More about this in the next step.
  6. Active User. Set this to No if the User should no longer have access to the system.
  7. Manage Renewals. There is a special page under Settings for managing renewals and payments - My Account. Only one or two people at the most (Admins) should be able to do this. Everyone else should be set to No.

Printer setup

Printer setup belongs with user account details because the use of printers is account specific.

4. Thermal Printer. If this user will be using a printer this value should be set to Yes. This will immediately trigger the appearance of extra fields on the page.
5. Printer Name. If you use our recommended Citizen Printer check which one you have by looking on the underside. It will be CT-S2000 or CT-E351U, or CT-E351UE.
6. Driver Type. The driver is a JAVA mini-program embedded in your browser that enables the browser to communicate with the printer. Depending on your computer operating system you should download QZ Tray, not QZ Print.
7. Depending on your computer operating system you should download the appropriate version of QZ Tray. The additional description (S4S version) is a reminder that this driver is special to Software 4 Schools. You cannot get it elsewhere on internet. Click the Download link to get the driver.

Make sure the driver is always running when you are using Discipline 4 Schools. You can configure your computer always to start QZ Tray when the system boots up in the morning.

EXTR A TIPS. If you get a warning from JAVA to update your version of JAVA, ignore that as long as the printing continues to work! When you DO update JAVA, it may also be time a new version of QZ Tray. You can get an updated QZ Tray driver from HERE.
Please call SUPPORT if you are having problems.

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