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Privacy Policy - Software Applications

This privacy policy covers software applications manufactured by Sopftware 4 Schools and includes Voting 4 Schools, Ticketing 4 Schools, Store 4 Schools, Discipline 4 Schools, Announcements 4 Schools, Round-up 4 Schools and Checkout 4 Schools. Software 4 Schools (S4S) and the services it provides to Educational Organizations comply with applicable provisions of law, including the Family Educational Rights and Privacy Act (FERPA) and equivalent state laws.

If you wish to see how we use and protect data on our main website, please visit our Privacy Policy for our Main Website page for more details.

What information do we collect in our software applications?

The data your Educational Organization stores on S4S systems may include the following information about students and staff members.

  • Staff First and Last Name
  • Staff E-mail
  • Student ID Number
  • Student First and Last Name
  • Student Grade Level
  • Student Birthday or a Password (Voting Only - Encrypted on our Server)
  • Student E-mail (Voting Only - Optional)
  • Student Photo (Multiple Applications - Optional)
  • Home Language (Discipline Only - Optional)
  • Parent Name (Discipline Only - Optional)
  • Parent Phone (Discipline Only - Optional)
  • Parent E-mail (Discipline Only - Optional)

The staff email address you provide will only be used as a login into our applications or for password reset. We will occasionally send software updates or newsletters to the main contact on the account, but we will We will not send emails directly to students unless we are replying to an E-mail sent directly to us from a student.

How do we protect your information?

We implement a variety of security measures to maintain the safety of your personal information when you place an order or enter, submit, or access your personal information.

We offer the use of a secure server. All data on our websites are transmitted via Secure Socket Layer (SSL) technology.

Do we use cookies?

Yes (Cookies are small files that a site or its service provider transfers to your computers hard drive through your Web browser (if you allow) that enables the sites or service providers systems to recognize your browser and capture and remember certain information.

Do we disclose any information to outside parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety. Non-personally identifiable visitor information will not be provided to other parties for marketing, advertising, or other uses.

Third party links

Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

California Online Privacy Protection Act Compliance (CalOPPA)

Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.

As part of the California Online Privacy Protection Act, all users of our site may make any changes to their information at anytime by logging into their account and updating their details.

Children's Online Privacy Protection Act Compliance (COPPA)

We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act). We do not knowingly collect any information from anyone under 13 years of age. Our products and services are all intended to be used by individuals who are at least 13 years old or older.

Disclosure to Third Parties

The disclosure of information stored on behalf of Educational Organizations is governed by the contract between S4S and each individual Educational Organization. Except for the ways outlined in this Privacy Policy, we will not disclose the information described in this section to any third party unless we believe that such action is necessary to (a) comply with a court order or other legal process served on us or assist government enforcement agencies; (b) investigate or prevent suspected illegal activities or protect the security and integrity of S4S; (c) enforce this Privacy Policy, our Terms of Service, or other binding agreements such as the contract between S4S and your Educational Organization; (d) take precautions against liability, investigate or defend against any third-party claims or allegations; or (e) exercise or protect the rights, property, or personal safety of S4S, its employees, customers, or others.

S4S only shares information in the ways described in this Privacy Policy. We never sell student records or other user information to third parties. S4S stores such information in locations outside its facilities, such as on servers co-located with third-party hosting providers or with secure cloud-storage services.

As we grow, we may buy or sell assets or business divisions. Generally, the information stored on our systems would be transferred in such a transaction. We may also transfer or assign such information in the course of business combinations, including but not limited to mergers, divestitures, or dissolution. In the event of such a transaction, any successor entity that acquires your information will continue to be subject to the terms and conditions of this Privacy Policy.

Review or Deletion of Records Maintained by S4S

Parents, legal guardians, or students who have reached 18 years of age may review the student’s education records and correct erroneous information. To review or update your information to ensure its accuracy or to correct any errors and omissions, please contact your Educational Organization directly.

Requests sent to S4S seeking a copy of such records, or demanding that S4S modify or delete any records that it maintains will be forwarded directly to the appropriate Educational Organization. Please note that even when records are modified or deleted from S4S active databases, copies may remain in data backups as necessary to comply with business or regulatory requirements.

How does our site handle Do Not Track signals?

We honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place.

Fair Information Practices

The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:

  • We will notify you via email within 7 business days

We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our software applications and not to information collected offline.

Your Consent

By using any of our software applications, you consent to our privacy policy.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page.

This policy was last modified on 6/1/2018.

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below:

Software 4 Schools
P.O. Box 60785
Irvine, California 92602
United States

By email: support@software4schools.com
By phone or FAX: (866) 757-7226

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