Software 4 Schools - Engagement and Security

Privacy Policy – Main Website

This privacy policy covers the main Software 4 Schools website. Our software applications, which store and use student data have a much stricter privacy policy are at the bottom of this page. 
What information do we collect on our main website?
We collect information from you when you register on our site at Software 4 Schools, place an order or fill out a form.

When ordering or registering on our site, as appropriate, you may be asked to enter your: name, e-mail address, mailing address, phone number, credit card information. We do NOT retain your credit card information. You may, furthermore, visit our site anonymously.

What do we use your information for?

Any of the information we collect from you may be used in one of the following ways:

  • To personalize your experience (your information helps us to better respond to your individual needs)
  • To improve customer service (your information helps us to more effectively respond to your customer service requests and support needs)
  • To process transactions. Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or service requested.
  • To send periodic emails

The email address you provide may be used to send you information, respond to inquiries, and/or other requests or questions.

How do we protect your information?

We implement a variety of security measures to maintain the safety of your personal information when you place an order or enter, submit, or access your personal information.

We offer the use of a secure server. All information on this site is transmitted via Secure Socket Layer (SSL) technology. Credit Card information is also transmitted via SSL to our Payment gateway provider’s database. This is only accessible to those authorized with special rights to such systems, and who are required to keep the information confidential.

After any financial transaction, your credit card data will not be stored on our servers.

Do we use cookies?

Yes (Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the sites or service provider’s systems to recognize your browser and capture and remember certain information.

We use cookies to help us remember and process the items in your shopping cart.

Do we disclose any information to outside parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety. Non-personally identifiable visitor information will not be provided to other parties for marketing, advertising, or other uses.

Third party links

Occasionally, at our discretion, we may include or offer third party products or services on our website. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

Google SSO

Our use of Google SSO (Single Sign-On) is solely for the purpose of facilitating seamless access to our platform. When you choose to sign in using Google SSO, we securely authenticate your identity through Google’s services, eliminating the need for a separate login process. We do not access or store any additional personal information from your Google account and just use email matching for Single Sign-On authentication. 

Google Adwords Policy

Google, as a third-party vendor, uses cookies to serve ads on our site. Google’s use of the DART cookie enables it to serve ads to our users based on previous visits to our site and other sites on the Internet. Users may opt-out of the use of the DART cookie by visiting the Google Ad and Content Network privacy policy.Google Adwords Policy

We have implemented the following:

  • Remarketing with Google AdSense
  • Google Display Network Impression Reporting

We, along with third-party vendors such as Google use first-party cookies (such as the Google Analytics cookies) and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions with ad impressions and other ad service functions as they relate to our website.

Users can set preferences for how Google advertises to you using the Google Ad Settings page. Alternatively, you can opt out by visiting the Network Advertising Initiative Opt Out page or by using the Google Analytics Opt Out Browser add on.

California Online Privacy Protection Act Compliance (CalOPPA)

Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.

As part of the California Online Privacy Protection Act, all users of our site may make any changes to their information at anytime by logging into their account and updating their details.

Children’s Online Privacy Protection Act Compliance (COPPA)

We are in compliance with the requirements of COPPA (Children’s Online Privacy Protection Act). We do not knowingly collect any information from anyone under 13 years of age. Our products and services are all intended to be used by individuals who are at least 13 years old or older.

How does our site handle Do Not Track signals?

We honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place.

Fair Information Practices

The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:

  • We will notify you via email within 7 business days

We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.


The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.

We collect your email address in order to:

  • Send information, respond to inquiries, and/or other requests or questions
  • Process orders and to send information and updates pertaining to orders.
  • Send you additional information related to your product and/or service

To be in accordance with CAN-SPAM, we agree to the following:

  • Not use false or misleading subjects or email addresses.
  • Identify the message as an advertisement in some reasonable way.
  • Include the physical address of our business or site headquarters.
  • Monitor third-party email marketing services for compliance, if one is used.
  • Honor opt-out/unsubscribe requests quickly.
  • Allow users to unsubscribe by using the link at the bottom of each email.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our various websites and not to information collected offline

Privacy Policy – Software Applications

This privacy policy covers software applications manufactured by Software 4 Schools and includes Voting 4 Schools, Ticketing 4 Schools, Store 4 Schools, Interventions 4 Schools, Announcements 4 Schools and Digital Student ID 4 Schools. Software 4 Schools (S4S) and the services it provides to Educational Organizations comply with applicable provisions of law, including the Family Educational Rights and Privacy Act (FERPA) and equivalent state laws.

If you wish to see how we use and protect data on our main website, please visit our Privacy Policy for our Main Website page for more details.

What information do we collect in our software applications?

The data your Educational Organization stores on S4S systems may include the following information about students and staff members.

  • Staff First and Last Name
  • Staff E-mail
  • Student ID Number
  • Student First and Last Name
  • Student Grade Level
  • Student Birthday or a Password (Voting Only – Encrypted on our Server)
  • Student E-mail (Voting Only – Optional)
  • Student Photo (Multiple Applications – Optional)
  • Home Language (Discipline Only – Optional)
  • Parent Name (Discipline Only – Optional)
  • Parent Phone (Discipline Only – Optional)
  • Parent E-mail (Discipline Only – Optional)

The staff email address you provide will only be used as a login into our applications or for password reset. We will occasionally send software updates or newsletters to the main contact on the account, but we will We will not send emails directly to students unless we are replying to an E-mail sent directly to us from a student.

Disclosure to Third Parties

The disclosure of information stored on behalf of Educational Organizations is governed by the contract between S4S and each individual Educational Organization. Except for the ways outlined in this Privacy Policy, we will not disclose the information described in this section to any third party unless we believe that such action is necessary to (a) comply with a court order or other legal process served on us or assist government enforcement agencies; (b) investigate or prevent suspected illegal activities or protect the security and integrity of S4S; (c) enforce this Privacy Policy, our Terms of Service, or other binding agreements such as the contract between S4S and your Educational Organization; (d) take precautions against liability, investigate or defend against any third-party claims or allegations; or (e) exercise or protect the rights, property, or personal safety of S4S, its employees, customers, or others.

S4S only shares information in the ways described in this Privacy Policy. We never sell student records or other user information to third parties. S4S stores such information in locations outside its facilities, such as on servers co-located with third-party hosting providers or with secure cloud-storage services.

As we grow, we may buy or sell assets or business divisions. Generally, the information stored on our systems would be transferred in such a transaction. We may also transfer or assign such information in the course of business combinations, including but not limited to mergers, divestitures, or dissolution. In the event of such a transaction, any successor entity that acquires your information will continue to be subject to the terms and conditions of this Privacy Policy.

Review or Deletion of Records Maintained by S4S

Parents, legal guardians, or students who have reached 18 years of age may review the student’s education records and correct erroneous information. To review or update your information to ensure its accuracy or to correct any errors and omissions, please contact your Educational Organization directly.

Requests sent to S4S seeking a copy of such records, or demanding that S4S modify or delete any records that it maintains will be forwarded directly to the appropriate Educational Organization. Please note that even when records are modified or deleted from S4S active databases, copies may remain in data backups as necessary to comply with business or regulatory requirements.

Your Consent

By using our site, you consent to our web site privacy policy.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page.

This policy was last modified on 3/1/2024.

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below:

Software 4 Schools
P.O. Box 60785
Irvine, California 92602
United States

By email:
By phone or FAX: (866) 757-7226